Set the business rules
Create your company profile, branding, tax rate, payment methods, labor logic, overhead targets, paint products, and coverage rates.
The operating system for painting contractors
Close jobs. Protect margin. Get paid.
PaintFlow runs your painting business from first lead to final receipt—with field-ready estimating, branded proposals, scheduling, change orders, and payments in one workflow.
Your rates. Your templates. Your approval on every number.
What to expect from PaintFlow
No invented pricing
You control the rates, products, assumptions, markup, and templates.
No silent AI decisions
Draft faster, then explicitly confirm every quantity and dollar amount.
No field-to-office gap
Capture the job on your phone and keep the same record through payment.
One continuous workflow
From driveway notes to deposited funds
PaintFlow follows how painting work actually moves—without forcing your company into someone else's pricing system.
Estimate in the field
Build interior, exterior, cabinet, drywall repair, prep, labor, and material scopes. Capture and annotate photos. Turn notes into an AI-assisted draft, then confirm every number.
Send a proposal built to close
Present branded scope, exclusions, upgrades, terms, and grouped customer pricing while keeping internal costs private. Collect an e-signature and deposit.
Deliver, adjust, and collect
Convert approval into a scheduled job, manage change orders and milestones, accept card or ACH payments, issue receipts, and stop follow-ups automatically when customers reply.
See what the job actually earned
Compare estimated versus actual costs and read revenue, profit, and pipeline from one dashboard.
Know the margin before and after the job.
Separate wage from billable labor, protect overhead and profit targets, and compare the estimate against actual production costs.
Private costs stay private
Customers see clear grouped pricing—not your internal math.
CRM without busywork
Track every lead from new inquiry through paid.
Straightforward plans
Choose the crew size. Keep your pricing logic.
Start with a 14-day trial. Subscription prices exclude payment processing fees.
Solo
$49 / month
For an owner-operator building and closing jobs.
- 1 user
- CRM and painting estimator
- AI-assisted estimate drafts
- Proposals, e-signatures, and payments
- Scheduling and job costing
Crew
$99 / month
For contractors coordinating estimators, office staff, and production.
Up to 5 users
Everything in Solo
Team pipeline and permissions
Custom proposal templates
Change orders and milestones
Revenue, profit, and pipeline dashboard
Details that matter
Built for how painters sell work
Run the whole job in one flow
Stop rebuilding the same job in five different tools.
Build your pricing system once, estimate confidently in the field, and carry every approved detail through production and payment.